We kindly request you to submit your quotation for the Procurement of Vehicle as detailed in Annex 1 of this RFQ. Quotations should be accompanied by a valid business registration document. The submission date has been extended from February 12, 2026, to February 16, 2026, at 17:00 GMT either via email to procurement@cerathdev.org or delivered to the project office at 7 Baiden Ave, 2^nd St, Westlands, Accra. Quotations submitted via email must not exceed 5MB in size, must be virus‑free, contain no corrupted files, and be transmitted in a single email. Any submission that fails to meet these requirements will be rejected. It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by CDO after the deadline indicated above, for whatever reason, shall not be considered for evaluation. Please kindly ensure that your quotations are signed and in the PDF format.

Please take note of the following requirements and conditions pertaining to the supply of the required Vehicle:

1. Vehicle offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of CDO requirements.
2. The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected.
3. Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by CDO. The unit price shall prevail and the total price shall be corrected. If the supplier does not accept the final price based on CDO’s re-computation and correction of errors, its quotation will be rejected.
4. At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by CDO after it has received the quotation. At the time of award of Contract of Purchase Order, CDO reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions.
5. Any Purchase Order that will be issued as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of CDO herein attached as Annex 3.
6. CDO is not bound to accept any quotation, nor award a contract/Purchase order, nor be responsible for any costs associated with the Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process.
7. Please be advised that CDO’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: procurement@cerathdev.org or https://cerathdev.org/contract/ or use the contact information available on the website.
8. CDO encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to CDO if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ.

CDO implements a zero tolerance on fraud and other proscribed practices, and is committed to identifying and addressing all such acts and practices against CDO, as well as third parties involved in CDO activities.

ANNEX 1: SPECIFICATIONS/ REQUIREMENTS

ANNEX 2: GENERAL TERMS AND CONDITIONS

• ACCEPTANCE OF THE PURCHASE ORDER

1. This Purchase Order may only be accepted by the Supplier through signing and returning an acknowledgement copy of it, or by timely delivery of the vehicle in accordance with the terms of this Purchase Order, as herein specified. Acceptance of this Purchase Order shall establish a binding contract between the Parties, under which the rights and obligations of the Parties shall be governed solely by the terms and conditions of this Purchase Order, including these General Conditions. No additional or inconsistent provisions proposed by the Supplier shall be valid or enforceable against CDO unless expressly agreed to in writing by a duly authorized official of CDO.

• PAYMENT

1. CDO shall, upon fulfillment of the agreed Delivery Terms, make payment within 30 days of receipt of the Supplier’s invoice and all required vehicle delivery documents (including registration papers, warranty certificates, and inspection reports), unless otherwise provided in this Purchase Order.
2. Payment against the invoice referred to above will reflect any discount shown under the payment terms of this Purchase Order, provided payment is made within the period required by such payment terms.
3. Unless expressly authorized by CDO, the Supplier shall submit one consolidated invoice in respect of this Purchase Order, covering the full cost of the vehicle and any agreed additional services (e.g., registration, inspection, or servicing).
4. The prices shown in this Purchase Order are fixed and non‑adjustable. No price increase shall be accepted except by express written agreement of CDO.

• TAX EXEMPTION

1. CERATH Development Organisation is exempted from all direct taxes. In the event any governmental authority refuses to recognize CDO’s exemption from all taxes, the Supplier shall immediately consult CDO to determine a mutually acceptable procedure.
2. Accordingly, the Supplier authorizes CDO to deduct from the Supplier’s invoice any amount representing such taxes, unless the Supplier has consulted with CDO before the payment thereof and CDO has, in each instance, specifically authorized the Supplier to pay such taxes, duties or charges under protest. In that event, the Supplier shall provide CDO with written evidence that payment of such taxes, duties or charges has been made and appropriately authorized.

• FITNESS OF VEHICLE / DELIVERY CONDITION

1. The Supplier warrants that the vehicle delivered under this Purchase Order conforms fully to the specifications stated by CDO, is brand new, roadworthy, and fit for the purposes for which such vehicles are ordinarily used, as well as for the specific purposes expressly made known to the Supplier by CDO. The Supplier further warrants that the vehicle is free from defects in workmanship and materials, and that all standard manufacturer protections (including warranty and servicing provisions) are provided.
2. The Supplier also warrants that the vehicle shall be delivered in proper condition, with all required documentation (registration, inspection, and warranty papers) and adequately protected during transport to prevent any damage prior to handover.

• INSPECTION

1. CDO shall have a reasonable period after delivery of the vehicle to conduct a full inspection, including verification of compliance with the specifications outlined in this Purchase Order, assessment of roadworthiness, and review of all accompanying documentation (registration, warranty, and inspection certificates). CDO reserves the right to reject and refuse acceptance of any vehicle that does not conform to the requirements of this Purchase Order. Payment for the vehicle shall not be deemed as acceptance of the vehicle’s conformity.
2. Any inspection conducted prior to shipment or delivery shall not relieve the Supplier of its contractual obligations to deliver a vehicle that fully meets the specifications and conditions of this Purchase Order.

• INTELLECTUAL PROPERTY INFRINGEMENT

1. The Supplier warrants that the supply and use by CDO of the vehicle procured under this Purchase Order does not infringe any patent, design, trade name, or trademark. The Supplier further guarantees that all vehicle components, software systems (including onboard navigation, infotainment, and diagnostic technologies), and accessories provided are free from any intellectual property disputes.
2. In addition, the Supplier shall, pursuant to this warranty, indemnify, defend, and hold CDO harmless from any actions or claims brought against CDO relating to alleged infringement of patents, designs, trade names, or trademarks arising in connection with the vehicle supplied under this Purchase Order.

• RIGHTS OF CDO

1. In case of failure by the Supplier to fulfil its obligations under the terms and conditions of this Purchase Order, including but not limited to failure to obtain necessary export licenses, or to make delivery of all or part of the goods by the agreed delivery date or dates, CDO may, after giving the Supplier reasonable notice to perform and without prejudice to any other rights or remedies, exercise one or more of the following rights:
2. Procure all or part of the goods from other sources, in which event CDO may hold the Supplier responsible for any excess cost occasioned thereby.
3. Refuse to accept delivery of all or part of the goods.
4. Cancel this Purchase Order without any liability for termination charges or any other liability of any kind of CDO.

• LATE DELIVERY

1. Without limiting any other rights or obligations of the parties hereunder, if the Supplier will be unable to deliver the goods by the delivery date(s) stipulated in this Purchase Order, the Supplier shall (i)immediately consult with CDO to determine the most expeditious means of delivering the goods and (ii) use an expedited means of delivery, at the Supplier’s cost (unless the delay is due to Force Majeure), if reasonably so requested by CDO.

• ASSIGNMENT AND INSOLVENCY

1. The Supplier shall not, except after obtaining the written consent of CDO, assign, transfer, pledge or make other disposition of this Purchase Order, or any part thereof, or any of the Supplier’s rights or obligations under this Purchase Order.
2. Should the Supplier become insolvent or should control of the Supplier change by virtue of insolvency, CDO may, without prejudice to any other rights or remedies, immediately terminate this Purchase Order by giving the Supplier written notice of termination.

• USE OF CDO NAME OR CDO EMBLEM

1. The Supplier shall not use the name, emblem or official seal of CDO or the donor for any purpose.

• PROHIBITION ON ADVERTISING

1. The Supplier shall not advertise or otherwise make public that it is furnishing goods or services to CDO without specific permission of CDO in each instance.

• CHILD LABOUR

1. The Supplier represents and warrants that neither it nor any of its affiliates is engaged in any practice inconsistent with the rights set forth in the Convention on the Rights of the Child, including Article 32 thereof, which, inter alia, requires that a child shall be protected from performing any work that is likely to be hazardous or to interfere with the child’s education, or to be harmful to the chil’d health or physical, mental, spiritual, moral or social development.
2. Any breach of this representation and warranty shall entitle CDO to terminate this Purchase Order immediately upon notice to the Supplier, without any liability for termination charges or any other liability of any kind of CDO.

• SETTLEMENT OF DISPUTES

1. Amicable Settlement. The Parties shall use their best efforts to settle amicably any dispute, controversy or claim arising out of, or relating to this Purchase Order or the breach, termination or invalidity thereof. Where the Parties wish to seek such an amicable settlement through conciliation, the conciliation shall take place in accordance with the UNCITRAL Conciliation Rules then obtaining, or according to such other procedure as may be agreed between the Parties.
2. Unless, any such dispute, controversy or claim between the Parties arising out of or relating to this Purchase Order or the breach, termination or invalidity thereof is settled amicably under the preceding paragraph of this Section within sixty (60) days after receipt by one Party of the other Party’s request for such amicable settlement, such dispute, controversy or claim shall be referred by either Party to arbitration on applicable law. The arbitral tribunal shall have no authority to award punitive damages. The Parties shall be bound by any arbitration award rendered as a result of such arbitration as the final adjudication of any such controversy, claim or dispute.

• PRIVILEGES AND IMMUNITIES

1. Nothing in or related to these General Terms and Conditions or this Purchase Order shall be deemed a waiver of any of the privileges and immunities of the United Nations, including its subsidiary organs.

• SEXUAL EXPLOITATION

1. The Contractor shall take all appropriate measures to prevent sexual exploitation or abuse of anyone by it or by any of its employees or any other persons who may be engaged by the Contractor to perform any services under the Contract. For these purposes, sexual activity with any person less than eighteen years of age, regardless of any laws relating to consent, shall constitute the sexual exploitation and abuse of such person. In addition, the Contractor shall refrain from, and shall take all appropriate measures to prohibit its employees or other persons engaged by it from, exchanging any money, goods, services, offers of employment or other things of value, for sexual favours or activities, or from engaging in any sexual activities that are exploitive or degrading to any person. The Contractor acknowledges and agrees that the provisions hereof constitute an essential term of the Contract and that any breach of this representation and warranty shall entitle CDO to terminate the Contract immediately upon notice to the Contractor, without any liability for termination charges or any other liability of any kind.
2. CDO shall not apply the foregoing standard relating to age in any case in which the Contractor’s personnel or any other person who may be engaged by the Contractor to perform any services under the Contract is married to the person less than the age of eighteen years with whom may be engaged by the Contractor to perform any services under the Contract.

• OFFICIALS NOT TO BENEFIT

The Contractor warrants that no official of CDO has received or will be offered by the Contractor any direct or indirect benefit arising from this Contract or the award thereof. The Contractor agrees that breach of this provision is a breach of an essential term of this Contract.

N:B Please download below Annex 3, complete the form, and submit your supplier’s quotation. Kindly note that vendors may apply to supply either the SUV or the Pick‑Up vehicle, in accordance with the requirements outlined in the RFQ.

>>Download Annex 3 (SUV)

> Download Annex 3 (Pick Up)

Kindly note that the submission date has been extended from February 12, 2026, to February 16, 2026, at 17:00 GMT